Accounts Payable: promptly pay all vendors, ensuring we do not overpay/double-pay invoices, incur late payment fees and lowest price that we got.
Monitor credit card expense activity reports to obtain receipts and explanations for each line item. Enter all credit card activity into Quickbooks once got receipt from cardholder.
Code all invoices received according to general ledger chart of accounts and enter all bills into Quickbooks. Make payment by credit card.
Reconcile all of recurring month payment invoices for multiple companies
Accounts Receivable: work with off-site Bookkeeper to create all of invoice and make sure the due date for each invoice that create are correct to bookkeeper to collect the money from merchant.
Bank Deposits: Deposit the checks to bank
Work with Bookkeeper for monthly inventory count, make sure all of the inventory are match on the Smartsheet, Physical inventory and Quickbooks.
Order all of office supplies if necessary. And monitor office expenses
Refund: Help bookkeeper to prepare all of documents through our refund policy and enter credit memo for merchant that needs for refund.
Maintains historical records by filling documents
Requirements:
AR and AP experience
Attention to detail and accuracy
Highly organized with excellent time management skills
Excellent communication skills
Ability to take initiative and problem solve
Maintain confidentiality
Excellent knowledge of QuickBooks and Microsoft Office Suite
Bilingual in English and Chinese
Please note: we are unable to provide sponsorship for this position at this time.
Schedule is Mon-Sat 9AM-7PM
Brooklyn Branch：
132 32nd Street Suite # 107，Brooklyn NY 11232